Managing Users

Overview

The User Manager of the INUBIT Workbench provides support in managing users and user groups who have access to the INUBIT Workbench and to the INUBIT Process Engine.

In the User Manager you can

Create/import, editor or delete users as well as user groups
Create user roles to control user rights

In addition to managing process engine users, you can also manage process roles in the INUBIT software, provided you have licensed the Task Generator module.

Rights and roles

To manage users, you must have the right User Manager. By default, this right is assigned to the roles System Administrator and Project Lead included in delivery.

Refer to Overview about right/role assignments

Changing User Passwords

You can change other users’ passwords.

Prerequisites

You are logged in as root user.

Proceed as follows

In the INUBIT Workbench display the Administration > User Manager tab.
From the user tree select the user whose password is to be changed.
Open the context menu and select Change Password. A dialog is displayed.
Enter a new password and repeat the entry in the input field Repeat new password.
Click OK to close the dialog.

Exporting Users/User Groups

When exporting a user or a user group, all modules, workflows and optionally Repository files belonging to this user/user group are exported.

The user group admin cannot be exported!

When exporting user groups linked users are not exported.

Proceed as follows

In the INUBIT Workbench, display the Administration > User Manager tab.
Select the user or the user group which you want to export.
Open the context menu and select Export user… or Export user group….

→ The export wizard opens and guides you through the export. The data is stored as *.zip file into the selected directory.

Importing Users/User Groups

You can import users and user groups. The user or user groups must be available as export files (<group_name>.usergroup.zip> or <user_name>.user.zip).

The import is rejected if a user or user group with the same name already exists in the selected group or another group. Usernames and user group names are not case-sensitive. Hence, upper/lower case is not taken into account.

If the user or the user group contains workflows, their states (activated/deactivated) are adopted from the previous export.

Importing Single Users

Individual users can be imported into existing user groups on the target INUBIT Process Engine. You select the group when importing the user.

The user groups the individual belonged to are not created automatically. You need to create them first.

In case users already exist on the target INUBIT Process Engine, their import is rejected.

Roles

If the import file contains roles with already exist on the target INUBIT Process Engine with the same name, you can choose whether you want to keep the roles on the target INUBIT Process Engine or overwrite them.

Importing users with roles from versions older than 6.x

When importing users with roles from older versions you can keep the existing user roles if you like. You can assign the stakeholder roles contained in the INUBIT software subsequently.

Proceed as follows

In the INUBIT Workbench display the Administration > User Manager tab.
Select the user group into which the new user or the new user group should be imported.
Open the context menu and select Import User or Import user group, respectively. A dialog opens.
Next to the File field click . A file explorer opens.
Navigate to the directory where the import file is located and load the file.
Optionally: In the dialog, you can select another group as import target and thus correct your first choice.
Click OK to close the dialog.

The chosen file will be imported.